Introduction

These guidelines are for those authors who use desktop publishing (word processing and page layout programs) to prepare papers. You may provide your paper in a basic word processing document or in a page layout format. Papers will be proofread only to ensure that the content of the final output conforms to the electronic copy of the paper you submit. (They will not be edited for typos, grammar, spelling, punctuation, or format.)

Table of Contents

Page Layout Specifications

Template and Sample Paper

File Formats

Contact for Assistance

Page Layout Specifications

• Prepare the manuscript in 2 columns, each 3 1/2 inches (8.89 cm or 21 picas) wide, single spaced, with about 1/4 inch (not more than .635 cm or 2 picas) between columns. Choose a readable type style and a small (~ 10 point) type size. For instance, on a PC or Mac and a laser printer, 10 point Times Roman is a good choice. The print on each page should not exceed 9 inches (22.86 cm or 54 picas) long from top to bottom. Text columns should be justified.
• Title Information
  • TITLE: The title should be centered, in caps/lower case, at the top of page 1.
  • AUTHOR(s): The author(s) name(s) should be centered, under the title on page 1, in upper and lower case, italic. Please omit titles and degrees.
  • ORGANIZATION(s): The organization(s) name(s) should follow the author(s) name(s).
  • ABSTRACT: Include an abstract of 200 to 250 words. It is centered under the author and organization sections. Precede the abstract with the word "ABSTRACT:" in all capitals, bold, followed by a colon.
  • KEY WORDS: List words (maximum 12). Precede the list with "KEYWORDS:" in all capitals, bold, followed by a colon.
• Text
  • Page 1: Text begins immediately after the title information above.
  • Page 2 and further: Text begins at the top of the page, as expected. The text and graphics columns on each page should not exceed 9 inches (22.86 cm or 54 picas) long from top to bottom.
  • Page numbers: Please include page numbers on your submission centered at the bottom of each page.
  • Sections: Sections may be numbered down to five levels; i.e., 1.1.1.1.1.

• Tables, figures, and/or illustrations may be inserted in the body of the paper or grouped at the end.
• Contact and Biographical Information
  Provide a section at the end of your paper called, "About the Authors." Include the author(s) title, 1 or 2 line biographical information, and current contact information (organization name, address, phone, and e-mail).

Template and Sample Paper

You may download templates in Microsoft Word, FrameMaker MIF, TeX, or Acrobat PDF format. Please note that the paper offered here is provided with the permission of its authors and the Cray User Group. We thank them for their generosity.

File Formats

Summary

• Send all files in their native format. We use Macintosh computers and prefer documents that use Mac programs but can use Windows and Unix formats.
• If your software is not listed, send all files translated according to one of the formats below.
• If a format is not available to you among those listed, please send all text in ASCII text format (without embedded type setting codes).

Text file formats (for text and for text with embedded graphics; in order of preference)

• Microsoft Word (Mac or Windows) for text, tables, math, equations, and embedded graphics
• Word Perfect (Mac or Windows)
• FrameMaker (Mac, Unix, or Windows) (For Unix and Windows versions of Framemaker, please submit both native and MIF formats.)
• Pagemaker (Mac or Windows)
• Quark Xpress (Mac or Windows)
• Rich Text Format (RTF)
• ASCII for plain text (without embedded type setting codes)
• If you use TeX or LaTeX, please export your file to HTML and postscript and send all TeX, HTML, and postscript files with your paper.
• If you use TROFF please export your file to FrameMaker or HTML.

Graphics file formats

In all cases, please be sure to send files in their original application format as we have translation programs that may help us in cases where the native mode file or exported file is not sufficient. Native mode and translation formats for figures, illustrations, and equations are listed in order of preference.

• Application formats
  • Photoshop, Illustrator, Excel, or PowerPoint.
• Standard File Formats
  • TIFF, EPSF, EPS, GIF, JPEG, or PICT
  • for postscript files, please use the option to embed all fonts in the file and send them as ASCII, not binary, files

Contact for Assistance

Bob Winget, Publisher
Fine Point Editorial Services
186 Mandela Road
Shepherdstown, WV 25443 USA
(304) 263-1756