These instructions are for authors of papers to be presented at CUG Conferences. If you have not submitted the abstract of your paper, please use the Call for Papers form to submit it. Your conference Session Chair will notify you of its acceptance.

The paper you present will be published CUG Proceedings. It will be published on our secure web server and on CD-ROM. Your cooperation in preparing your paper to accommodate our production method will help produce a timely, readable, and cost-efficient Proceedings. Please prepare and submit your paper in both camera ready (black and white laser print) and electronic format according to these guidelines.

Note: Your deadline is no later than the first day of the conference. You will need to bring your paper with you to registration where we will have a special registration desk for Speakers. We publish papers on our secure web server on a first-in, first-out basis and then produce our CD-ROM after all papers have been published on the server. Thus, you may even be able to provide attendees with your paper on line before or during the conference if you submit it at least three weeks in advance of the conference.

Please follow the instructions carefully to ensure inclusion of your paper in the Proceedings. If you have problems complying with the instructions, contact Bob Winget, Proceedings Publisher.

Table of Contents

How to Prepare a Slide Presentation

Preparing a Paper

How to Choose a Format for a Paper: HTML, DTP, or Both?

General Requirements

File Naming Conventions

Upload Files

Contact for Assistance

Preparing a Paper

How to Choose a Format for a Paper

HTML

• We encourage you to use HTML if hypertext, and especially if hyperlinks, need to be a part of your paper.

Desktop Publishing

• We encourage you to use a word processing or page layout program if your paper does not need to include hypertext or hyperlinks. Papers submitted in these formats will be converted to Acrobat PDF format and will be linked to a simple HTML title page that will link to the paper. The author may submit an HTML title page in addition to the appropriate application file(s) that includes links to resources e.g., e-mail or other hyperlink resources. Here is an example of such a title page.

Consider these questions

• Are hyperlinks or other hypertext features important in the body of your paper? Use HTML.
• Does your paper include mathematical expressions that don’t display well in HTML? Does it include EPS, TIFF, or PICT files? Does it include complex tables? Use Word or FrameMaker or some other text editor that integrates text and graphics well.
• Do you want to maximize the value of your paper allowing the best possible viewing on line and printing? Use both HTML and a word processing or page layout program. We will publish your paper in both formats.

General Requirements

The suggested paper size is 7,000 words or less. This is equivalent to 15 single-spaced pages (including all figures, tables, references, and appendixes).

Papers must be submitted in one or both of the following electronic formats (see notes above on how to choose an electronic format):

• HTML or

• Desktop Publishing

File Naming Conventions

We support Macintosh, Windows, and Unix Rockridge file names, directories, and file systems. We ask that you use the following naming conventions:

• Directory structure must be less than 7 levels deep
• Use file names that relate to your paper using the principal author's name. For example: if the author's last name is "Garcia," then file names might include

Type of File	Extension	Examples
HTML source	.htm	Garcia.htm
figures	.gif or .jpg	Garcia.fig1.gif (jpg)
PowerPoint Source	.ppt	Garcia.ppt
Word or Word Perfect	.doc	Garcia.doc
FrameMaker	.fm or .mif	Garcia.fm (.mif)

Upload Files

When you are ready to upload your PowerPoint presentation or your paper, please use the Upload Files form.

Contact for Assistance

Bob Winget, Publisher
Fine Point Editorial Services
186 Mandela Road
Shepherdstown, WV 25443 USA
(304) 263-1756